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Manage Applications

Process applications are third-party application installations that business experts use to execute a process.

Manage a list of all applications and their downtimes.

Create a new entry for each instance of an application, for example FinWiz - Mythical University - Computer 1 - Tokyo and FinWiz - Mythical University - Computer 42 - San Francisco.

Applications are not available during downtimes or while deactivated.

To avoid confusion, append the name of the time zone to the name of the application or the downtime. For example, name an application Words - Tokyo and a downtime Electrical Power Outage Tokyo.

In the Process Management view, a member of the project team assigns required applications to a process at process automation creation or phase transition.

In the Bot Management module, an administrator assigns required applications to bots that can access them.

A member of the process team can deploy a process on a bot that has assigned the required applications. If an application becomes unavailable, the bot completes running processes using that application and restarts the processes when the downtime or deactivation period has ended.

Before You Begin

  • Ask an organization administrator in Access Management to assign you the required permissions:

    Action RPA Permission Deprecated RPA Permission

    Open the Process Automation module.

    RPA Automations Designer, RPA Automations Contributor, RPA Automations Manager, RPA Administrator

    Process Automation Open

    Create and change process applications.

    RPA Automations Designer, RPA Automations Contributor, RPA Automations Manager, RPA Bots Manager, RPA Administrator

    Application Create, Application Edit

    Delete process applications.

    RPA Automations Manager, RPA Bots Manager, RPA Administrator

    Application Delete

  • Note the timezone of the computer that each application is installed on.

View All Applications

To view all existing applications for automation projects, open the Process Applications view of the Process Automation module.

Create a Process Application

Create one entry for each application instance required for the execution of processes.

To create a process application:

  1. Open the Process Applications view of the Process Automation module.

  2. Click Create.

  3. Complete the Create a new application form:

    • Time Zone:

      Time zone for defining downtimes.

      Specify a downtime in the time zone in which it occurs. If the bot that you assign the downtime to is installed on a computer that uses a different time zone, the downtime interval is converted to the bot’s time zone. If you assign the application to multiple bots in different time zones, all bots pause executing processes that use that application simultaneously. The time intervals might change, depending on daylight saving time.

      For example, if you specify a downtime that starts at 1:30 AM and ends at 5:30 AM in Tokyo time (JST (UTC +9)) and the bot is installed on a computer in San Francisco (PST (UTC -8)), the bot does not execute processes between 8:30 AM and 12:30 PM in San Francisco time.

      To avoid confusion, append the name of the time zone to the name of the downtime. For example, name your downtime Electrical Power Outage Tokyo.

    • Downtimes

      Click Create to add a downtime to the application.

  4. Click Save.

Edit an Application

Edit an application to change its data or downtimes:

  1. Open the Process Applications view of the Process Automation module.

  2. Click Create.

  3. Edit the Edit the application form.

    For an explanation of the properties, see Create an Application.

  4. Click Save.

Deactivate or Activate a Process Application

Deactivate an application if it is temporarily unavailable and you don’t know when it will be available again.

Use downtimes to schedule maintenance and planned downtimes. Deactivation periods are not added to the list of downtimes.

Applications are not available during downtimes or while deactivated. A member of the process team can deploy a process on a bot that has assigned the required processes. If an application becomes unavailable, the bot completes running processes using that application and restarts them when the downtime or deactivation period has ended.

If an application is not available, deactivate it:

  1. Open the Process Applications view of the Process Automation module.

  2. Click Deactivate (toggle-on symbol) on the panel of the application to deactivate.

RPA Manager displays an Inactive label on the panel of the application.

If a deactivated application becomes available again, activate it:

  1. Open the Process Applications view of the Process Automation module.

  2. Click Activate (toggle-off symbol) on the panel of the application to activate.

RPA Manager displays an Active label beneath the logo of the application.

Remove a Process Application

Remove an application if it is no longer available:

  1. Open the Process Applications view of the Process Automation module.

  2. Click Remove (trash symbol) on the panel of the application to remove.

  3. Confirm the removal.

RPA Manager removes the application from all processes and bots to which it was assigned.

See Also